QuickBooks Online

Nonprofit Classes

Should I use the Desktop QuickBooks or QuickBooks Online?

INTRODUCTION

This lesson explains how to use QuickBooks Online (QBO)'s Test Drive to play around without affecting your own data as well as how to import a chart of accounts

Using the Test Drive-Top Menu

Using the Test Drive-Side Menu

Importing a Chart of Accounts

A pdf of chart account

LEARNING YOUR WAY AROUND

The MOST important thing to do when setting up a new accounting system is to establish controls to keep the money safe and everyone above suspicion.

Internal Control Basics Before You Start

THE NUTS & BOLTS OF INTERNAL ACCOUNTING CONTROLS

In this chapter, learn how to sign up for QBO, import your desktop data, manage users, and understand the overall settings.

Signing up for QBO

A pdf for signing up for QBO

Importing Your Data from QuickBooks Desktop

Overall Settings for QBO

Managing Users

SETTING UP IS EASY TO DO

Having an efficient chart of accounts (COA) is crucial. You will learn the differences between Accounts, Products/Services, and Classes; how to manage your COA.

Understanding Accounts versus Products/Services and Classes

Defining, Numbering, & Naming the Chart of Accounts

Defining, Numbering, & Naming the Chart of Accounts pdf and resource file

Adding an Account to the Chart of Accounts

Editing Accounts and Sub-Accounts

Deleting Accounts

Merging Accounts

DESIGNING THE CHART OF ACCOUNTS

The Classes function in QBO is crucial for tracking grants..

Understanding the Class Function

Adding Classes to Track Programs and Funds

TRACKING GRANTS & PROGRAMS

Understand where your money is coming from and going to by using Products & Services with your donations and bills.

Product & Service Types

Adding New Products & Services

TRACKING THE TRANSACTIONS

Learn the different ways to add donors (and vendors) and how to use Sub-donors and print a contact list.

Adding Donors

Sub-Donors and Their Uses

Adding Vendors

Importing Donors/Vendors from Gmail

Import Donor/Vendor from a Spreadsheet

The Donor Contact List Report

DONORS AND VENDORS

Understanding restricted cash and funds is key to getting the beginning balances correct.

Tracking Restricted Cash Options

Beginning Balance Journal Entry-Cash Accounts

Beginning Balance Entry-Assets & Liabilities

Beginning Balance Entry-Net Assets

INPUTTING BEGINNING BALANCES

Learn to enter Donations from various sources, handle dues and pledges, set up recurring donations and dues, and handle the receipt of restricted funds/grants.

Keeping the Money Safe

Entering Donations via Sales Recepts

Acknowledging Donations

Entering Donations from a Separate Donor Base

Entering Dues & Pledges

Recurring Donations/Dues

Entering the Beginning Balances

Recording Payments on Pledges/Invoices

Receipt of Restricted Funds & Grants

Understanding Undeposited Funds & Making the Deposit

MONEY IN-RECORDING THE DONATIONS

Cash versus Accrual Accounting

CASH VS ACCRUAL ACCOUNTING METHODS

Time to set up controls, enter one-time and recurring bills, beginning balances, and how to correct any errors.

Setting up Controls for Paying the Bills

Entering the Bills & Set up Recurring Bills

Entering Beginning Balances for Vendors

Correcting Mistakes-Editing & Deleting Bills

Paying Bills & Printing Checks

Writing Individual Checks and Entering Handwritten Checks

Entering Expenditures

Paying the Credit Card Bill Manually

MONEY OUT-PAYING THE BILLS

Using Bank Feeds can save tons of time if you design the correct rules.

The Joys of Automation & Internal Controls

Connecting Your Bank & Credit Card Accounts

Designing Bank Feed Rules

Working with Credit Card & Bank Feed Transactions

Transferring Cash

AUTOMATING EVERYTHING POSSIBLE-BANK FEEDS

Learn your options for Payroll and how to enter employees into the system.

Payroll Options in QuickBooks & Recording a JE for an Outside Service

Entering Employees into the System

PAYROLL

Learn how to do bank and credit card reconciliations.

Internal Controls and Reconciliations

Bank Reconciliations-The Basics

Bank Reconciliation-Walk Through

Credit Card Reconciliation

RECONCILIATIONS-THE NECESSARY EVILS

Understand what the reporting options are and how to do basic customizations.

Types of Reports Offered in QuickBooks Online

Understanding the Report Center

Basic Customizations

WHERE DO WE STAND? REPORTING

Month-end is the time to pull everything together and see how your financials look.

Month-End Checklist

Monthly Review of Transactions

MONTH-END RESPONSIBILITIES

Congratulations!

FINISHING UP

Are you the new church treasurer? Or the pastor who wants to understand where the church stands financially? Or, perhaps, an assistant or volunteer who has been asked to get the financial systems in place? Don't worry, The Accountant Beside You, Lisa London CPA, will guide you each step of the way.This course consists of videos, slides, and downloadable files to teach you how to:<ol><li>Set up your accounting system in the most efficient manner-allowing you to save time and money!</li><li>Establish internal accounting controls so your donors know their gifts are used as requested.</li><li>Track grants, program income, membership dues, and related expenses.</li><li>Automate donor and pledge statements.</li><li>Design the financial statements your governing board and program directors need.</li><li>And so much more.</li></ol>The classes can be taken at times convenient to you and watched on mobile devices as well as your computer. They are yours to watch forever.With the lectures structured into small, bite-sized videos that are well labeled, you can save time by skipping any that you don't need and referencing those you do, time and time again.If you don't like them? No problem! There is a money-back guarantee.Go ahead and hit the Enroll button. There is no risk and you'll be amazed how much you'll learn.

Step-By-Step Instructions on Setting Up and Using QuickBooks Online in a nonprofit or religious organization. Learn QuickBooks Online with concise, easy-to-understand classes that will improve your donor engagement and board reporting.

The Nuts & Bolts-QBO for Your Small Church or Nonprofit

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The Nuts & Bolts-QBO for Your Small Church or Nonprofit

Lisa London

Course Details

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