QuickBooks Desktop

Nonprofit Classes

Should I use the Desktop QuickBooks or QuickBooks Online?

INTRODUCTION

This section will take your through QuickBooks menus and screens so you get a feel for the program before you get started.

Learning your way around Part 1

Learning your way around Part 2

LEARNING YOUR WAY AROUND

The MOST important thing to do when setting up a new accounting system is to establish controls to keep the money safe and everyone above suspicion.

The Basics of Internal Accounting Controls

INTERNAL CONTROLS-THE BASICS

Regular backups are important and knowing how to restore them can be crucial.

Backing Up Your Organization's Data Files

Restoring Your Data File

BACKING UP AND RESTORING

Learn what information you need to get started and set your preferences.

Setting Up Your Organization's Required Information & Express Start

Understanding Preferences

Preferences-Checking through General

Preferences-Payments Through Reports

SETTING UP IS EASY TO DO

Learn how Accounts differ from Items and Classes before setting up your Chart of Accounts.

Understanding Accounts versus Products/Services versus Classes

Defining, Numbering, & Naming the Chart of Accounts

Importing a Chart of Accounts File

Adding Accounts

Editing Accounts and Sub-Accounts

Deleting Accounts

Merging Accounts

Customize and Learn the Way around the Chart of Accounts List

DESIGNING THE CHART OF ACCOUNTS

The Classes function is crucial for tracking grants and programs.

Understanding the Class Function

Adding Classes to Track Programs and Funds

TRACKING GRANTS & PROGRAMS

Understand where your money is coming from and going to by using Items with your donations and bills.

Item Types and Navigating the Item List

Adding New Items

TRACKING THE TRANSACTIONS

Develop your naming protocol for donors vendors and learn various ways to import the data and to use custom fields and Donor:Jobs.

Naming Protocol for Donors

Adding Donors

Custom Fields for Donors & Vendors

Setting Up Donor:Jobs (Grants)

Donor Center Summary

Adding Vendors

Import Donor/Vendor from a Spreadsheet

DONORS AND VENDORS

Understanding restricted cash and funds is key to getting the beginning balances correct.

Tracking Restricted Cash Options

Beginning Balance Journal Entry-Cash Accounts

Beginning Balance Entry-Assets & Liabilities

Beginning Balances-Net Assets

INPUTTING BEGINNING BALANCES

Learn to enter Donations from various sources, handle dues and pledges, set up recurring donations and dues, and handle the receipt of restricted funds/grants.

Keeping the Money Safe

Entering Basic Donations

Acknowledging Donations

Entering Cash Receipts

Entering Pledges and Invoices

Recurring Donations/Dues

Entering the Beginning Donor Balances

Receipts on Pledges and Invoices

Recording Transactions from a Separate Donor Database

Receipt of Restricted Funds & Grants

Miscellaneous Receipts

Understanding Undeposited Funds & Making the Deposit

MONEY IN-RECORDING THE DONATIONS

Understanding Cash vs Accrual Accounting Options

CASH VS ACCRUAL ACCOUNTING METHODS

Time to set up controls, enter one-time and recurring bills, beginning balances, and how to correct any errors.

Setting up Controls for Paying the Bills

Entering the Bills

Entering Beginning Balances for Vendors

Paying Bills and Printing the Checks

Writing Individual Checks and Entering Handwritten Checks

Entering Credit Card Charges

MONEY OUT-PAYING THE BILLS

Using Bank Feeds can save tons of time if you design the correct rules.

The Joys of Automation and Necessary Controls

Setting Up Bank Feeds and Rules

Beginning Credit Card Balance and Bank Feeds

Transferring Cash

Automated Receipt Management

AUTOMATING EVERYTHING POSSIBLE-BANK FEEDS

Learn your options for Payroll and how to enter employees into the system.

Payroll Entry

Entering Employees into the System

PAYROLL

Learn how to do bank and credit card reconciliations.

Internal Controls and Reconciliations

Bank Reconciliations

Credit Card Reconciliation

Petty Cash Reconciliation

RECONCILIATIONS-THE NECESSARY EVILS

Understand what the reporting options are and how to do basic customizations.

Understanding the Report Center

Basic Customizations

Types of Report

WHERE DO WE STAND? REPORTING

Month-end is the time to pull everything together and see how your financials look.

Month-End Checklist

Review Transactions

MONTH-END RESPONSIBILITIES

You've Completed the Course!

CONGRATULATIONS!

No Accounting Background?No Problem!This course aims to help individuals with little to no accounting background establish an efficient accounting system using QuickBooks desktop versions (Pro, Premier, and Nonprofit). It covers topics such as setting up the system, internal accounting controls, tracking various types of income and expenses, automating donor and pledge statements, designing financial statements, and more.The course offers flexibility in terms of when and where you can access the materials, as they are available as videos, slides, and downloadable files that can be viewed on both computers and mobile devices. The content is organized into bite-sized videos, allowing you to skip unnecessary sections and refer back to specific topics as needed. Additionally, there is a money-back guarantee if you are not satisfied with the course.If someone is taking on the role of church treasurer, a pastor interested in understanding the church's financial standing, or an assistant/volunteer tasked with setting up financial systems, this course could be beneficial in providing the necessary knowledge and skills for managing the accounting aspects effectively.Learn how to:Track grants, program income, membership dues, and related expenses.Send donor acknowledgments and pledge statements throughout the year.Design financial statements your governing board can use for long-term planning.Budget your year so you know if you have money for new projects.and so much more.Learn at your pace, on your time, and with your QuickBooks system.

No Nightmare, No Stress. Just Step-By-Step Instructions on Setting Up and Using QuickBooks Desktop for a small nonprofit or church.


The Nuts & Bolts-QuickBooks Desktop for Your Small Church or Nonprofit

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The Nuts & Bolts-QuickBooks Desktop for Your Small Church or Nonprofit

Lisa London

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